Recruitment Privacy policy
Last Updated and Effective: DATE – 1 July 2024
Overview
We take your privacy extremely seriously. This policy relates only to the recruitment services provided via this website, and describes what personal data we collect, why and how we collect it, who we share it with, and how you can contact us if you have any queries or concerns about this information. It also describes your data protection rights (as applicable), including a right to object to some of the processing which we carry out. More information about your rights, and how to exercise them, is set out in the Privacy Rights sections below.
Please note that other companies in the Sony Group operate a range of other websites, including recruitment. These companies have their own privacy policies, which are generally available from the relevant websites for those products and services.
This website is operated by or on behalf of Sony Depthsensing Solutions SA/NV with its registered office at Rue Jules Cockx 8, 1160, Brussels, Belgium, registered number: RPM/RPR Brussels 0828 870 443 and VAT number BE 0828 870 443.
What sort of data do we collect?
Sony collects personal data about you to help in the recruitment process. The exact data we collect during the recruitment process can differ depending on the country in which the job is located, and any specifically necessary data will be made clear to you throughout the process. Such personal data may consist of:
- Contact information: such as your name, address, e-mail address, phone number and other contact media.
- Identification and immigration information: such as your date of birth, passport number, government identification numbers (e.g. social security numbers), and details of your eligibility to work.
- CV/Resume and application information: such as your education history and work history, other information you choose to provide in social media and in your CV/Resume and your responses to questions presented on the website, background checks, including criminal record checks, security vetting, credit history and other details of your application.
Personal data about you provided by third parties
The following third parties may provide personal data about you:
- Recruitment agencies that you have selected to search for jobs and submit job applications on your behalf may provide us all the above information about you;
- Third parties that you have selected to provide your references may provide information on your time and performance at previous employment;
- Organisations approved to undertake criminal records checks, governmental bodies authorised to provide the criminal records;
- Publicly available sources which we use to confirm the information you provide as part of your application.
Do we collect any sensitive personal data?
We do collect and process sensitive personal data where it is necessary for the recruitment process and in compliance with all applicable legislation, specifically:
- Social Security Number (or other Government ID)
- Racial/ethnic origin
- Passport number
- Criminal record
We will explain when this is collected, whether and why this data is mandatory, and our legal basis for the collection.
- What sort of data do we collect?
Sony collects personal data about you to help in the recruitment process. The exact data we collect during the recruitment process can differ depending on the country in which the job is located, and any specifically necessary data will be made clear to you throughout the process. Such personal data consists of:
- Contact information: such as your name, address, e-mail address, phone and other contact media.
- Identification and immigration information: such as your passport number, government identification numbers (e.g. social security numbers), and details of your eligibility to work.
- CV/Resume and application information: such as your education history and work history, other information you choose to provide in social media and in your CV/Resume and your responses to questions presented on the website, background checks, including criminal record checks, security vetting, credit history and other details of your eligibility to work.
Personal data about you provided by third parties
The following third parties may provide personal data about you:
- Recruitment agencies that you have selected to search for jobs and submit job applications on your behalf may provide us all the above information about you;
- Third parties that you have selected to provide your references may provide information on your time and performance at previous employment;
- Organisations approved to undertake criminal records checks, governmental bodies authorised to provide the criminal records;
- Publicly available sources which we use to confirm the information you provide as part of your application.
Do we collect any sensitive personal data?
We do collect and process sensitive personal data where it is necessary for the recruitment process and in compliance with all applicable legislation, specifically:
- Social Security Number (or other Government ID)
- Racial/ethnic origin
- Passport number
- Criminal record
- Gender (U.S. only)
- Disability (U.S. only)
- Veteran status (U.S. only)
We will explain when this is collected, whether and why this data is mandatory, and our legal basis for the collection.
How do we use the information we collect?
We use the information we collect:
- Where necessary for Sony’s legitimate interests, as listed below, and where not overridden by your data protection rights:
- receiving and reviewing job applications;
- administering and managing your registrations and job applications;
- recruiting and selecting staff for roles we have advertised and for which you have applied;
- protecting our legitimate business interests and legal rights. This includes, but is not limited to, use in connection with legal claims, compliance, regulatory, auditing, investigative and disciplinary purposes (including disclosure of such information in connection with legal process or litigation) and other ethics and compliance reporting requirements.
- Where this is necessary for Sony to administer any future contract of employment and employment record;
- Where necessary to comply with a legal obligation:
- meeting requirements to ensure you are eligible to work under local laws, including immigration laws;
- making deductions from payroll for tax and social security purposes and providing information to tax and social security authorities, as required by law, and where you have successfully obtained a role at Sony.
- Where you have given your consent (Where we ask for consent, you are free to withhold or revoke it):
- send you alerts about new roles at Sony.
Your personal data will be shared as follows:
- Your personal data will – be shared with companies providing services under contract to Sony Depthsensing Solutions -, such as -Bullhorn Connexys ATS, the IT provider of this recruitment portal, and recruitment agencies supporting our recruitment process. –
- Personal data will also be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the protection of our legitimate interests in compliance with applicable laws.
International Transfers of your personal data
Sony is a global organisation. For the purposes explained in this policy, your information may be transferred to other companies within the Sony Group and 3rd parties in countries such as the U.S. and Japan, which may not have the same level of protection laws as those in the country in which you are located. Details of the recipients are provided in the ‘Sharing information about you’ section.
When making international transfers out of the EU we use standard contractual data protection clauses, which have been approved by the European Commission. For further information, including to obtain a copy of the documents used to protect your information, please contact us as described in the Contacting Us section below.
We take commercially reasonable steps to protect your personal information. This includes setting up processes and procedures to minimise unauthorised access to or disclosure of your information, and we use reasonable efforts to obtain the agreement of Sony Group companies and third-party service providers to take steps to protect the confidentiality, security, and integrity of personal Information we share with them. However, no electronic data transmission or storage of information can be guaranteed to be 100% private and secure.
We will retain your personal data only for as long as we need it for Sony’s legitimate interest in accordance with applicable law, to fulfil your application and any following employment contract or to meet a legal requirement, after which we will take steps to delete your personal data or hold it in a form that no longer identifies you.
Notice Regarding “Do Not Track” Signals
“Do Not Track” Signals. Your browser settings may allow you to automatically transmit a so-called “Do Not Track” signal to websites and online services you visit. Sony currently does not alter its practices when it receives a “Do Not Track” signal. More information is available at http://www.allaboutdnt.com. Also, note that third parties may collect personal data about your online activities over time and across different websites when you visit our websites or other online websites and services.
You have the right to ask Sony for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide in a structured, machine readable format. In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement). Where we have asked for your consent, you may withdraw consent at any time. If you ask to withdraw your consent to Sony processing your data, this will not affect any processing which has already taken place at that time.
These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep. If you have unresolved concerns, you have the right to complain to a data protection authority.
Consistent with the “How do we use the information we collect?” section above, we may use CA Personal Information for the following business purposes:
- To receive and review job applications;
- To administer and manage your registrations and job applications;
- To recruit and select staff for roles we have advertised and for which you have applied;
- To ensure our legitimate business interests and legal rights. This includes, but is not limited to, use in connection with legal claims, compliance, regulatory, auditing, investigative and disciplinary purposes (including disclosure of such information in connection with legal process or litigation) and other ethics and compliance reporting requirements;
- To meet requirements to ensure you are eligible to work under local laws including immigration laws;
- To make deductions from payroll for tax and social security purposes and providing information to tax and social security authorities, as required by law and where you have successfully obtained a role at Sony;
- To send you alerts about new roles at Sony (where you have given consent).
To submit a job application via this website you must be 18 years of age or older. If you are under 18 and wish to apply for a job that is advertised on this website, please contact us directly by using the details in the Contacting Us section below. If you are under 16 years of age, please ask your parent or legal guardian to contact us.
How do we let you know if our policy changes?
Any policy changes, either due to business reasons or future changes in legislation, will be posted on this page and, if substantial, may be promoted on the Website or through e-mail notification.
The data controller for your personal data will be – Sony Depthsensing Solutions SA/NV. to which you have chosen to submit an application.
If you have questions about this privacy notice or wish to contact us for any reason in relation to our personal data processing, please contact us using the details below.
Sony Depthsensing Solutions SA/NV
- By email:
You can also contact us by emailing – sds.jobs@sony.com - By mail:
If you are in the EU:
You can write to us at our business address – at:
HR Department,
Sony Depthsensing Solutions
Rue Jules Cockx 8
1160 Brussels
Belgium
By telephone:
You can reach our Brussels office on the following number: (+32) 888 42 60 during office hours from 9am to 5pm (CET), Monday to Friday.